constitution and bylaws

Constitution and Bylaws

Constitution

(Revised February 4, 2005)

Article I

NAME

Section 1. This Society shall be known as the Wyoming Engineering Society.

OBJECT

Section 2. To promote the prestige of the engineering pro­fession in Wyoming, to standardize engineering practice, and to facilitate cooperation and promote good fellowship among the members.

Article II

MEMBERSHIP

Section 1. The Wyoming Engineering Society shall consist of Members, Honor­ary Members, and Student Members.

Section 2. Membership in the Society is open to all who have an appreciation for and are supportive of the engineering profession.

STUDENT MEMBERSHIP

Section 3. Student membership in the society is open to all who are actively pursuing a higher education degree at a college or university.

Section 4. Members, Student Members, and Honorary Members shall be entitled to vote.

ELECTION TO MEMBERSHIP

Section 5. Anyone desirous of becoming a Member or a Student Member shall complete and submit an Application For Membership to the Secretary-Treasurer of the Society. The Application For Membership shall be accompanied by dues for one year. The application shall be presented to the membership convened at the Annual Meeting at which time the members shall vote to either accept or reject the applicant for membership.

CHANGE OF MEMBERSHIP

Section 6. When a Student Member is no longer pursuing a higher education degree at a college or university, they shall notify the Secretary-Treasurer and they will be changed to Member status.

DISQUALIFICATION OF MEMBERSHIP

Section 7. Upon the written request of five members that for a cause therein set forth a member be expelled, the Executive Committee shall investigate the matter, and shall advise the accused of the charges.

The accused shall be allowed sixty days in which to answer the charges, after service has been had upon them, either in person, or by registered mail, and should they not answer they will stand expelled. If they answer the charges, the Executive Committee shall consider the matter and refer it to a vote of the Society. It shall take a three-quarter vote of the members voting to expel. The vote shall be closed thirty days after the Secretary sends out notice of the ballot.

CHARTER MEMBERS

Section 8. Members joining the Society before May 1st, 1918, shall be known as Charter Members.

HONORARY MEMBERSHIP

Section 9. Any person may be elected to Honorary Mem­bership in the Society by the unanimous vote of the Past Presidents convened at the Annual Meeting. Honorary Members shall be exempt from dues.

Article III

DUES

Section 1. The dues shall be set by a vote of the membership convened at the Annual Meeting. Dues are to be paid before the annual meeting of the Society in each year. Any member in arrears for two years shall be deprived of the receipt of publications and suspended from the list of members.

Article IV

OFFICERS

Section 1. The officers of the Society shall consist of a President, Vice-President, and Secretary-Treasurer.

PRESIDENT'S DUTIES

Section 2. The President shall preside at all meetings of the Society and enforce a due observance of the Constitution and By-Laws and shall appoint all officers and committees not otherwise provided for. The President shall announce the result of all balloting and other votes of the Society, shall convene special meetings when petitioned by ten members of the Society, and shall perform such other duties as appertain to the office.

VICE-PRESIDENT'S DUTIES

Section 3. The Vice-President shall assist the President of the Society and shall perform the duties of the President during the absence of the President.

SECRETARY-TREASURER'S DUTIES

Section 4. The Secretary-Treasurer shall keep a record of the minutes of Annual Meetings of the Society, develop and maintain a roster of the names and addresses of all members, and perform corre­spondence of the Society. The Secretary-Treasurer shall collect membership dues, manage the financial affairs of the Society, deliver a financial report to the Society at the Annual Meeting, and deliver up to the successor at the end of the official term, all books, papers, and other documents appertaining to the office as may be required by the Society. The Secretary-Treasurer shall deliver up, when legally called upon to do so, all money, bonds, papers, books, and other documents belonging to the Society to the successor in office or to whom the Society may spe­cially appoint.

OFFICES DECLARED VACANT

Section 5. Any office may be declared vacant by the Execu­tive Committee of the Society for inability or for non-atten­dance or for neglect of official duties.

VACANCIES, HOW FILLED

Section 6. All vacancies which may occur by death, resigna­tion or otherwise shall be filled by appointment by the Execu­tive Committee and such person shall hold office until the next annual election, unless removed from office for cause given under Section 5.

TERM OF OFFICE

Section 7. The term of the office of President, Vice-President, Secretary-Treasurer and standing committees shall be one year, the official term beginning at the close of business of the annual meeting and ending at the close of business at the next annual meeting.

Article V

COMMITTEES

Section 1. There shall be an Executive Committee composed of the President, Vice-President, and Secretary-Treasurer. The President shall appoint members to serve on the following committees: Legislative, Site Selection, Dubissary, Resolutions, Transportation, Finance and Audit, Scholarship, Presidential Project Award, and such other committees as may be deemed necessary. The Finance and Audit, Scholarship, and Presidential Project Award committees shall be standing committees of the Society.

DUTIES OF EXECUTIVE COMMITTEE

Section 2. It shall be the duty of the Executive Committee to prepare the program for meetings, and to discharge all other duties that may be required of them by the Society. This Committee shall be empowered to act on matters requiring prompt action between meetings of the Society. It shall approve all bills if correct, payable by the Society, and report as quickly as possible on any business they may have on hand. Any matters coming before the Society may be referred to this Committee, without vote, provided no objection is made thereto.

Article VI

ELECTIONS

Section 1. The election of officers shall take place at the Annual Meeting by a vote of the membership convened at the Annual Meeting. A slate of candidates shall be recommended by the Nominating Committee which shall be chaired by the immediate Past President of the Society. If the immediate Past President is unable to chair the Committee the Committee shall be chaired by the next immediate Past President able to serve as Chairman. The Chairman shall appoint two other Past Presidents to serve on the Committee.

TIME AND PLACE OF MEETING

Section 2. The time of the annual meetings shall be deter­mined by the Executive Committee. The place of meetings shall be determined by vote of the membership convened at the Annual Meeting.

Article VII

AMENDMENTS

Section 1. The Articles of this Constitution may be amended at any Annual Meeting by a two-thirds vote of the members voting; or the ballot may be by mail. If the vote is to be conducted by mail ballot the Secretary-Treasurer shall send a copy of the proposed amendment, together with a ballot, to each member. After sixty days from the time when ballots are sent out by the Secretary, the ballot shall be closed. The Secretary shall examine the ballot and advise the President of the vote of the amendment.

 

By-Laws

(Revised February 4, 2005)

Article I

QUORUM

A quorum shall consist of twenty of the Members.

Article II

PRINTING OF THE CONSTITUTION AND BY-LAWS

Copies of the Constitution and By-Laws shall be printed and circulated.  Each member shall be entitled to one copy.

Article III

MANUAL

Roberts' Rules of order shall be the manual governing parliamentary work.

Article IV

PROGRAM

At every annual or special meeting of the Society a program shall be given; said program to consist of original papers, discussions, or reviews of subjects pertaining to work and problems connected with it.

Article V

EXECUTIVE COMMITTEE

The Executive Committee will be required to prepare the program for the coming meeting of the Society.

Article VI

USE OF DUES

All money paid into the treasury shall be used as deemed expedient by the members of the Society.

Article VII

SALARY OF SECRETARY

The Secretary-Treasurer shall receive a salary set by vote of the members convened at the annual business meeting of the Society.